Board meetings can be lengthy and complicated, but with a little preparation, they can be as efficient as they informative post can. This article will cover the most crucial steps to prepare for a board meeting, from preparing agendas for meetings, to establishing an administrative trail.
Begin by reviewing the minutes from the last board meeting and determining the most important issues for this meeting. If you’re not sure what you need to discuss, you can ask for feedback from the board members to help guide your decision.
Contact the chairpersons or directors who will need to submit additional documents or reports and set deadlines. This will help to ensure that all necessary information is received before the meeting so that you are able to effectively address each item on the agenda.
It is a good idea to make sure to check in with directors who were assigned specific tasks during the previous board meetings to confirm that they are still on track. This can help avoid situations where a director brings an issue that’s already been discussed in a prior board meeting.
Put together the board kit or the minutes of the meeting and distribute them to the attendees. You can use a software for managing boards such as Convene to do this to save a lot of time and effort. You can also send the documents by email and then post the required notices to ensure compliance with any legal requirements.